Job Opening for Executive Assistant, Digital Marketing CoE in Kimberly-Clark (Chicago, IL)

Job Description

We are looking for a team-oriented, highly organized, and proactive problem solver to provide a full range of administrative support to the Digital & Marketing Center of Excellence (DCOE) and its team members. The ideal candidate will have sound organizational skills and a growth mindset along with a track record of building interpersonal relationships with employees at all levels of the organization while upholding a high level of confidentiality. The position will report directly to the Sr Director, Global Consumer Relationships & Engagement, but will also support other DCOE senior team leaders and will work collaboratively with other Kimberly-Clark personnel and executive assistants.

This role is responsible for a broad variety of tasks in support of the DCOE and its team members, some of which include:

Manage an extremely active calendar of global appointments- this includes planning, coordinating, and ensuring the DCOE senior leaders’ schedules are followed and respected.
Provide “gatekeeper” and “gateway” role, creating win-win situations for direct access to the leaders’ time and office.
Research, prioritize, and follow up on incoming issues and concerns addressed to the DCOE team including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response.
Provide a bridge for smooth communication between the DCOE and internal departments; demonstrating leadership to maintain credibility, trust and support with Enterprise Kimberly-Clark Senior Management.
Work closely and effectively with the DCOE senior leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a “barometer,” having a sense for the issues taking place in the environment and keeping the DCOE team updated.
Provide leadership to build cross-functional and global relationships with key contacts/admins/project leads crucial to the success of the DCOE and the organization.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.
Partner with DCOE senior leaders to arrange and schedule meetings & events, including coordinating the agenda, preparing any meeting materials and or presentations, scheduling the conference space/technology required, coordinate all IT resources and catering. This includes managing and updating the global marketing user list(s) for internal communication and coordination.
For DCOE senior leaders, complete expense reports, compose and prepare confidential communications, arrange complex and detailed domestic and international travel plans, itineraries, agendas and compile documents for travel-related meetings.
Open purchase orders (PO’s) on behalf of DCOE team to expedite work approval.
Work with other Enterprise Executive Assistants sharing best practices and coordinating calendars.
Manage the PO’s within the team to ensure timely processing;
Order materials/equipment in partnership with internal resources on an ad hoc basis
Qualifications:

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Excellent interpersonal skills and the ability to build key relationships with cross-cultural stakeholders, including Staff and external partners.
Expert level written and verbal communication skills.
Demonstrated ability to effectively work across all levels of the organization.
Demonstrated proactive approaches to problem-solving with sound decision-making capability.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking thinker, who actively seeks opportunities and proposes solutions.
Education and Experience Requirements:

8 to 10 years or more administrative support in a corporate environment, supporting executive level leaders (i.e., Sr. Dir & Dir)
Proficient in Microsoft Office Suite (Outlook, Word, Excel, and Power Point).
SAP and Workday experience a plus.
Experience working with diverse audiences and/or global experience a plus.
Web based (Concur) travel and expense reporting system knowledge a plus.
Kimberly-Clark and its well-known global brands are an indispensable part of life for people in more than 175 countries. Every day, 1.3 billion people – nearly a quarter of the world’s population – trust K-C brands and the solutions they provide to enhance their health, hygiene, and well-being. With brands such as Kleenex, Scott, Huggies, Pull-Ups, Kotex, and Depend, Kimberly-Clark holds No.1 or No. 2 share positions in more than 80 countries. With more than 140 years of history of innovation, we believe in recruiting the best people and empowering them do their best work. If fresh thinking and a passion to win inspire you, come Unleash Your Power at Kimberly-Clark.

For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.

The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.

This position may require a post-offer/pre-hire Physical Abilities Test (PAT) to confirm that individuals are able to perform the essential functions of the job.

K-C requires that an employee have authorization to work in the country in which the role is based. In the event an applicant does not have current work authorization, K-C will determine, in its sole discretion, whether to sponsor an individual for work authorization. However, based on immigration requirements, not all roles are suitable for sponsorship.

This position is subject to drug and alcohol testing, including pre-employment testing.

#LI-Hybrid

Global VISA and Relocation Specifications:

This role is available for local candidates already authorized to work in the role’s country only. K-C will not provide relocation support for this role.

Primary Location

USA-IL-Chicago

Additional Locations

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time